Conference & Function Facilities - Hotel Thule

CONFERENCE FACILITIES


We offer two conferencing facilities ideal for launches, presentations, trainings and meetings.

  • The Boardroom is located centrally but private and has space for a maximum of 18 people around a fixed table.
  • Venue Hire: N$ 690.00 per day (A discount of 25% applies if booked for 2 or more consecutive days)
  • The Lapa is a rustic venue with Namibian style flair. It has a thatched roof and is able to take a maximum of 50 delegates in different seating styles.
  • NOTE: This venue is only available during summer – September – March, closed during winter. 
  • Venue Hire: N$ 995.00 per day (A discount of 25% applies if booked for 2 or more consecutive days)
    Kindly note:
    We do not supply Lap-Tops; presenters or any other technical equipment. This has to be arranged with external service providers.
    We do not supply note pads & pens. They have to be brought in at own arrangements.
    Wi-Fi connection is free of charge in the entire Hotel.
     
    Should you like to confirm a venue, a full deposit needs to be paid at least 14 days in advance – otherwise the booking will be cancelled automatically. 

Conference packages: 

  • All packages include unlimited bottled water during the conference, peppermints on the table as well as a
  • Flipchart with markers
  • A projector can be hired at an extra charge of N$ 650.00 per day.

Fresh & Healthy package – N$ 285.00 per person

  • Arrival tea / coffee served with cheese & cucumber whole wheat squares
  • Morning break served with tea / coffee, mini yoghurts & a fruit bowl (filled with green apples & naartjies) as well as fresh fruit juice
  • Lunch: 2 course set menu or buffet including water on the table

ADD N$ 45.00 pp for your afternoon break

  • Afternoon break served with  tea / coffee, cake slices & fresh fruit juice

Extravagant Business package – N$ 345.00 per person

  • Arrival tea / coffee served with muffins
  • Morning break served with tea / coffee, a variety of cocktail pies, samosas, spring rolls, crumbed mushrooms, chicken strips & rissoles as well as fresh fruit juice
  • Lunch: 2 course set menu or buffet including one soft drink per person

ADD N$ 45.00 pp for your afternoon break

  • Afternoon break served with  tea / coffee, cake slices & fresh fruit juice

Quick & easy package – N$ 99.00 per person

  • Arrival tea / coffee
  • One break served with tea / coffee, mini croissants & a fruit bowl (filled with green apples & naartjies) as well as fresh fruit juice

For more information or a quotation request, please contact our team at bq@hotelthule.com


Function facilities

We at Hotel Thule offer unsurpassed views, an exclusive getaway and warm hospitality – host your breakfast, lunch or dinner function and enjoy the relaxing pleasures of a remote country estate.


  • The On the Edge Restaurant is located centrally with a spectacular view and has space for a maximum of 40 people.
  • Table reservations for groups of up to 15 guests are integrated into the normal business operations and are free of charge.
  • Venue Hire: N$ 1500.00 per day for private dinner functions. (Available during summer only - October to March. During winter we make use of the Restaurant for a la carte reservations only.)
  • The Terrace is outdoors and offers an easy uncomplicated atmosphere. Table reservations for groups of up to 25 guests are integrated into the normal business operations and are free of charge. (Available during summer only - October to March. During winter the location is closed.)

Please request our buffet menus for groups of more than 20 guests.

For your small function with less than 20 guests we can prepare individual small A la Carte / Set Menu.


Welcome Drinks – Sparkling Wine & Orange Juice can be provided at N$29.50 pp

Open Bar – All drinks on one account – set an amount as limit if required

Cash Bar – All drinks ordered will be paid cash by individual guests


Kindly note:

We do not offer any facilities for any functions with an event character; as we are located in a residential area we have to care for our neighbours and want to guarantee a tranquil atmosphere for residents of the Hotel.

Live music is not permitted, background music only.

 

Should you like to confirm a venue, a full deposit needs to be paid by the Tuesday one week in advance – otherwise the booking will be cancelled automatically. 


For more information or a quotation request, please contact our team at bq@hotelthule.com